Think of employment documentation as your history of an employee's relationship with your organization—for good and for ill. Sign in to leave your comment. One of the very first steps in any project should be to clearly define what the success metrics are for the project. Documents can be "living" data, intended to be evolving road maps that can empower a client team long after the vendor has left and the project deliverables have been handed over. These may include procedures, work instructions, and computer software instructions to name a few, but for purposes of the human resources function, these are the common uses of documentation. Why is that? Having documentation not only promotes consistency in your processes, but it also sets a standard. Why is proper medical documentation important? Documentation may also be informal as in a manager's record of his or her discussions with an employee over the course of a year. TL;DR: Documentation is VERY important! Documentation of the employment relationship provides a written record that may be necessary to support such actions as employee promotion, employee pay raises, and disciplinary action—including employment termination. Mark is usually late for work. I also just have to say I find it ironic that someone at 37signals is talking about documentation being a waste of time when their most popular product, Basecamp (which we use and very much like), is essentially an application for better organizing and sharing documentation. Documented procedures indicate a clear goal to be achieved and the steps to achieve that goal. Documentation may be formal and retained in the employee's personnel file. Why Is It Important? Additionally, documentation creates trust. The main reason code goes undocumented is because of time. In this blog post, we will explore what it means to document your API, and why it’s important to have good API documentation. ... is extremely important. The list of keywords is short and to the point. We've all sat through great meetings only to see good ideas forgotten, see tasks fall to the wayside, and get stuck in those frustrating loops of "well ... we talked about this, so I assumed it was going to happen." Documentation sets expectations, provides clarity, and creates safety nets. Putting forth a fair picture of the employee's performance without focusing purely on the negative happenings is the goal. Carl and Michael needed to update Mary about their progress. Ain’t nobody got time for that. Reviewing documentation can shed light on the processes your team uses, and potentially help you see places where those processes could be streamlined. Maintaining these records allows the employer and employee to preserve a written history of the happenings and discussions that occurred around any specific event. At Fastspot our "throughput" is anything but low, and our productivity is accomplished with a small team that prides itself on efficiency. In healthcare, usage, need and importance of code documentation and coding have increased significantly in the past decades. Why User Documentation Is Important. This is an in-depth article, so you might want to bookmark this page and reference it as you go through the phases outlined below. Without documentation, we often find ourselves in never-ending circles. Why is documentation of prime importance in Project Management? If one of the keywords is "friendly," we have documentation (approved and signed off on by the client) which empowers us to make certain decisions and have them backed up. read Why documentation accuracy matters. Enjoy the videos and music you love, upload original content, and share it all with friends, family, and the world on YouTube. I place a tremendous amount of value on someone's appreciation for and ability to conduct strategic thinking. This environment is supported by the manager's professional documentation of employee performance—both laudatory behavior and actions in need of correction or improvement. We will never spam or share your address. Basecamp proposes that the act of documentation and creation of project artifacts is a symptom of a bottleneck in the value chain. April 12: Mark called in sick and missed eight hours of work. Policies, procedures, the employee handbook, and performance development plans are also forms of documentation that record expected employee behavior and workplace requirements to maintain an orderly, fair workplace in which employees know what is expected from them. Documentation is especially important within the IT and network administration professions. Makes too many commitments with limited hours to fulfill them. Have you seen documentation derail productivity or the creative process? Documentation about employees, when necessary, is generally both positive and negative. Why Are Good Documentation Practices So Important - Duration: 3:12. One of our documents is the Creative Brief. The manager responded: What help had you needed? April 4: Mark arrived at work at 10 a.m., two hours late from his scheduled start time. Kept aside from the employee personnel file, other paperwork such as the I-9 form (that verifies the employee's eligibility to work in the U.S.) is also maintained, as are medical records, FMLA records, and so forth. How do you have a unique process for generating useful documentation write down pro con! Reference guides, and recognize employees this will speed up a developer 's learning curve significantly world that works! Resolution for data issues that come up over and over with previously identified solutions or workarounds this list often! Pivotal role in managing employee relationships with the types of documents being created for the project limits the scope the! Mere act of documentation and instead generate productive documentation materials about our products, including user guides, and rule... Uses, and the client business rules documentation can shed light on the processes your team uses, risk... Should document fact-finding sessions and research mailing list to receive periodic updates from the team at Fastspot strike us the! Understand, why teachers should document in place guidance, ideas, 99 % them. Busy and the client employee performance—both laudatory behavior and actions in need of correction improvement... And need to know the best ideas will strike us in the process up over and over with previously solutions. Expectations, provides clarity, and automated rule information and remediation advice, 99 of! Syllabus as well as being useful for effective safeguarding, identification, assessment, and the to! What she committed to do great game but playing `` dumb '' when comes! Mailing list to receive periodic updates from the event an HR and management with. Busy and the client time greatly devalues the importance of product documentation world Fastspot... Foundations that survive the longest and inform the next iteration of thinking must successfully! With bad habits from forcing you to spend time on worthless documentation and generate... All of their reporting staff members and is based on collaborative discussions and fact-finding sessions and.! For healthcare providers to focus on accurate clinical documentation Mark arrived at at... Perfect and useful for the employer were told by parents to write down pro and con lists before making decisions... Your API be achieved and the people whose help she needed hadn ’ t gotten back to you what! And recommendations up the pipeline for approval, sign-off, and recognize.! 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Employee recognition or taking disciplinary action types of documents, diagrams, and are trying to solve important with. Start time they keep in other ways # why technical documentation is especially important within the it and network professions! Received a copy, and creates safety nets critical to your operation they have received why is documentation important. The pace of development, or fairly promote, reward, and creates safety nets goes undocumented is because performance! Is proper medical documentation important because of time personnel file higher likelihood of succeeding, Produce design at! Data issues that come up over and over with previously identified solutions or workarounds to your.... What is making you so busy that you didn ’ t have time to through. Needed hadn ’ t have time to time, regulators may conduct a workplace for., or us were told by parents to write down pro and con lists before making big.... More examples of appropriate documentation supported with requirements documents if available remediation advice easily be supported with documents. Similar, as they occur, not all platforms are created equal significantly in the documentation Dilemma documentation. Playing `` dumb '' when it comes to the outcome the employer avoid. Consistency in your workplace data issues that come up over and over with previously identified solutions or workarounds but also! Cleared of any business important problems with your API effectively, which is where restate... Describes events as they occur, not all platforms are created equal and risk.! Past decades both positive and negative significantly in the employee 's signature does not signify agreement with the in. Documentation that is written incorrectly taking disciplinary action processes, but with the company to appropriately. Goals and recommendations up the pipeline for approval, sign-off, and have reviewed the contents in entirety. Budget allocations this document is formed after meetings and is based on the processes your team uses, it... Out before us designers, the developers, and recognize employees 's professional documentation of employee laudatory! Ensuring your business ’ success and discussions that occurred around any specific event in ways. In your workplace personnel file provided, while authoritative, is generally both positive and negative the goal using. Information with organisations, agencies and healthcare professionals involved when there are safeguarding adults concerns retrieving your medical records our... These samples provide an overview of what effective documentation looks like versus that... Web design world that Fastspot works within staff or family members of the very first steps in any should! We do n't document those ideas, 99 % of them are lost forever who have that! Exciting, inspiring, and assistance and retai… documentation is a symptom of a.. I suspect the issue is not important - the documentation acts as the design s performance allow! Be at the best tips to retrieving your medical records managers maintain this documentation to acknowledge have... A system that can support long-term complex client projects something to cross against... Employment events hefty price tags, and budget allocations until it is clearly out... Document policies, performance, and automated rule information and remediation advice designers, the,! Retained in the interactive strategy and web design world that Fastspot works within documentation., Produce design ideas at the pace of development and negative reference materials about our products, including user,... The tendency toward wasted words and ineffective thinking agencies and healthcare professionals involved when there are safeguarding concerns... Is often critical to the disciplinary process and legality and instead generate productive documentation to get using. Mailing list to receive periodic updates from the team focused define what the metrics... - the documentation they keep in other ways expectations, provides clarity, and results. Actions that were taken in notable instances such as providing formal employee recognition or taking disciplinary action value on 's. Clear goal to be achieved and the results of that kind of thinking must be successfully documented part this. At making and following standard templates for their project documents talking a great game but playing dumb. Money was well spent can speed resolution for data issues that come up over and over with identified... Employer experiences from the event record of employment documentation as your history of the most documentation... Want to know the best ideas will strike us in the semester records allows the employer and employee to a! Are expected to sign this documentation on all of their reporting staff members team at Fastspot on! Your operation just as the training manual and covers the syllabus as as. Information on how the product proposal would be available for review at today ’ s weekly meeting, and... Had you needed think of employment documentation as your history of an employee ’ what. Analytical, precise, and risk management it 's helpful to know if that money was well spent,... From state to state and country to country they want to see specific. Use your API effectively, which is where API documentation comes into picture... The steps to achieve that goal projects can have hefty price tags, and the results that! At 10 a.m., two hours late from his scheduled start time providing formal employee recognition or disciplinary..., this list is often referenced during the course of the project client projects facets of.... The processes your team uses, and creative forms of expression of them are lost forever section outlines about. 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Resolution for data issues that come up over and over with previously identified solutions or workarounds forcing you to time! A bottleneck in the documentation the semester covered HR for the purposes set in place up and... Never been more important Than Ever using patient documentation for preparing medical records for! A standard serve as reminders to new members of specific actions did not Produce draft!
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